1:1 Meetings & Video Calls

1:1 Meetings | Facts

• You can’t send 1:1 meeting requests? Please check if you have activated your availability. Menu: Meetings -> AVAILABILITY
• Meeting requests must be accepted to be scheduled.

1:1 Video Calls | Technical Preparations

• Use a desktop computer or laptop where both Webcam and Microphone is installed.
• Double check if you have selected a proper time-zone (see Menu: Edit my Profile).
• Use Mozilla Firefox, Google Chrome or Opera browser preferably.
• Internet Edge Browser only works for Version IDs 80+ (Chromium edition).
• To make sure that everything is set correctly, please go to your "Meetings" and click on the green camera button "Meeting starts in ..." - this will open the video call in your browser. You should see yourself!
• 1:1 Video call meetings can NOT be managed via the b2match Mobile App.

How does it work?

A matchmaking or networking event is a quick and easy way to meet potential cooperation partners in face-2-face talks. 15-20 minutes run fast but it is enough to build first connections before the bell rings and the next talk starts.

1) Online registration

• Register via the green button "Register now".
• Add contact and organisation details as requested.
• You must select the network session in order to participate in the 1:1 meetings.

2) Make yourself visible through an outstanding business profile

COMPANY PROFILE

Take advantage of the opportunity and introduce your company by publishing a clear profile. The more detail, such as company background, business offers and interests you provide, the more you will benefit from the matchmaking. Your co-operation profile is your online business card.

MARKET PLACE

• Explain the product/project/technology/expertise you are offering or looking for.
• Specify the type of partner you are looking for.
• Published profiles will be extensively promoted by the organizers of the event.
• High-quality profiles are visited 50 to 100 times before, during and even after the event.
• A meaningful profile will generate significantly more meeting requests.

3) How to manage bilateral meetings?

The booking of meetings opens a few weeks before the event or after a certain number of participants have registered. You will be notified by an e-mail alert once booking has opened.

BOOKING MEETINGS

• Browse the list of attendees or check the marketplace profiles.
• Use the optional filters to easily find the ones aligned with your goals.
• Send meeting requests to those companies/persons you want to meet.
• Adding a short reason why you are interested in a meeting will increase the acceptance.
• Meeting requests must be confirmed by the recipients to be scheduled.
• Date and time of a meeting will be scheduled by the person accepting the meeting request considering the mutual availability.
• Check every incoming meeting request and accept or refuse if not appropriate. It is a matter of politeness to let the requester know if you are interested in a meeting or not.

SOME PARTICIPANTS CAN’T BE BOOKED. WHY?

Participants available for meeting requests are indicated by a green button “Available”, otherwise:

• You may not have registered for 1:1 meetings. Please make yourself available for 1:1 networking session via Agenda / Event Agenda.
• Booking rules applied by the event organizer doesn’t allow to book specific groups e.g. No meetings among Sellers & Sellers; Start-ups can’t send meetings requests to Investors.

5) Short before and during the event

SHORT BEFORE THE EVENT

• You can view date/time of your meetings via the Menu “Meetings” at any time.
• Check all your pending meeting requests and consider accepting or decline.
• Download the "b2match" Mobile App (iOS/Android) to:
  * get access to your meeting schedule on your mobile phone,
  * be informed about last-minute changes (bookings, cancellations),
  * manage additional meetings during the event (send/receive/confirm requests)/

DURING THE EVENT

• Check again the latest version of your meeting schedule through the platform. Due to last minute changes it might have changed slightly.
• RESPECT the other participants' time and show up to all your meetings.
• If an unforeseen circumstance arises and you will not attend a meeting, please cancel your meetings through the platform. This way, the other participant will be notified.

1:1 MEETINGS VIA VIDEO CALLS | ADVICE & FAQ

BEFORE THE EVENT - TECHNICAL PREPARATIONS

• Use a desktop computer or laptop where both Webcam and Microphone is installed.
  * Check your audio quality, using headphones is highly advised.
  * Use a good webcam to improve the image quality.
• Video call meetings can NOT be managed via the b2match Mobile App.
• Check your time-zone. Log-in and select "Edit my profile" to check your current time zone selection. If this is not the time zone you are located during the meetings please change accordingly.
• Use Mozilla Firefox, Google Chrome or Opera browser preferably.
• Internet Edge Browser only works for Version IDs 80+ (Chromium edition).
• To make sure that everything is set correctly, please go to your "Meetings" and click on the green camera button "Meeting starts in ..." - this will open the video call feature of your browser. You should be able to see yourself!

DURING THE ONLINE EVENT

• Access the web platform and be online at least 5-10 minutes before your meetings start.
• RESPECT the other participants' time and show up to all your meetings.
• Close your Video Call meeting timely.
  Please leave the call in time as you or your meeting partner can have a subsequent meeting right after. A timer is indicating the remaining meeting time.
• If an unforeseen circumstance arises and you will not attend a meeting, please cancel your meetings through the platform. This way, the other participant will be notified.

FAQs

How do I join a scheduled meeting?

• You can access your meeting schedule via Menu "Meetings" in the top right corner.
  
• Click the green button "Start meeting" next to your meetings to join the 1:1 meeting Video Call

What options do I have if the meeting partner does not show up timely?

• Quick reminder to join the Video Call
  Send a message (or phone call) and alert your meeting partner to join the missed Video call. This should work well if enough time is left over (e.g. 15+ min) for this scheduled meeting.
• Re-schedule the meeting
  In case your meeting partner doesn’t react immediately on a reminder as indicated above you can try rescheduling the meeting.
• If a meeting can not be managed at the event date itself please use the chat messaging system (open the meeting partners profile) to schedule a phone call or meeting outside this platform

What if my camera or microphone does not work?

• Please check that your browser doesn't block the usage of your camera/microphone due to security reasons. Check by having a video call with some of your colleagues in another tool (Google Meet, Zoom, ...)
• Depending on your browser settings you may be asked to confirm the activation of the Camera/Microphone through a pop-up dialog form.
• How to enable the use of microphone/camera in your browser?
  * Chrome: https://support.google.com/chrome/answer/2693767
  * Firefox: https://support.mozilla.org/en-US/kb/how-manage-your-camera-and-microphone-permissions
  * Opera: https://help.opera.com/en/latest/web-preferences
• If none of the above works, consider switching to another device to join the meetings.